Registration · Invoicing · Badging
Convenora is the premium registration platform for associations, societies and organizations that run their own conventions. Flat pricing, invoices your members’ institutions will actually pay, and badge stations that arrive configured.
One system
Registration tools stop at the ticket. Convenora carries every attendee from the first form to the badge on their lanyard, and bills the people who actually pay.
Forms that fit your organization, not a template.
Built for schools, agencies and chapters that pay by check.
Self-service at the door, with a staff station for everything else.
At the door
Pre-printed badges get wrecked by walk-ins and title changes. Convenora prints on demand the moment a check-in pass is scanned, on printers that cost a few hundred dollars.
Every attendee gets a QR code in their confirmation email, in their account, and as a printable pass.
A scanner at the station reads the code from the phone or the printout. No tablet keyboard. Searching by name is the fallback.
The badge prints on a wireless label printer next to the tablet. No dialog, no driver.
First print records the check-in. Reprints and corrections happen at the staff station.
Any of these over Wi-Fi, Ethernet or USB, from an iPad, Android tablet, Chromebook or Windows PC.
Pick a layout preset, drop in your logo, map fields, set the designation rules. Test-print from the designer.
Convenora Onsite
Rent a kit for the week or buy it outright. Either way it ships with your event loaded, your badge design test-printed, and a prepaid return label in the case.
| Kit | What is in the case | Rent per event | Buy |
|---|---|---|---|
| Standard station kit | iPad on a counter stand, Zebra wireless direct-thermal badge printer, 2D scanner for check-in passes, print hub, travel router, 500 badge labels, hard case | $450 | $2,950 |
| Color station kit | Standard kit with an Epson ColorWorks full-color badge printer and 500 synthetic badge blanks | $850 | $5,400 |
| Extra printer | Second Zebra wireless badge printer for a busy station, with 500 labels | $150 | $950 |
| Walk-up payment reader | Tap-to-pay card reader paired to the staff station | $40 | $120 |
Rental covers up to five days on site. Ground shipping both ways is included in the continental US; expedited shipping at cost. Organizations book kits from Admin → Equipment; a $250 deposit per kit is held at shipping and released on return.
We configure the kit to your event, run a test print with your badge design, and walk your desk staff through the day before it ships.
A Convenora technician sets up the stations the day before, runs the desk on opening morning, and stays as long as you booked.
Technician for setup day plus two convention days, with a spare printer on site.
Direct-thermal 4x3 and 4x6 labels, synthetic blanks, color shells, lanyards and holders, shipped with the kit or ordered any time.
Who it is for
A few hundred to a few thousand attendees. A hotel ballroom or a convention center. A small staff, volunteers at the desk, and institutions that pay by check.
Pricing
Software is billed per organization. Registrations above the included count are billed at the plan’s per-registration rate at the end of each event. Card processing is Stripe’s rate and goes to Stripe.
Try Convenora on one convention. No annual commitment.
$1,500 per event
One annual convention, run properly every year.
$2,400 per year
Several events a year, a team at the desk, invoices to institutions.
$6,000 per year
Unlimited events, single sign-on, a technician at your biggest one.
$14,400 per year
Nonprofit and student-organization pricing is the published price; there is no separate rate card. Multi-year agreements lock the price.
Compared
| Convenora | Cvent | Eventbrite | RegFox | |
|---|---|---|---|---|
| Published price with badging included | Yes | Quote only; on-site badging quoted separately | No badge printing | Premium plan only |
| Platform fee on each registration | None, card processing only | Per-registrant fee on top of license | 3.7% + $1.79 per ticket | 1% + $0.99 to $1.99 per registration |
| Invoices, checks and purchase orders | Built in, with PDF invoices | Yes | No invoice is generated | No invoices |
| An advisor registers a whole delegation | Yes, one at a time, pay for any subset | Yes | Limited | Limited |
| Self-service badge kiosk on wireless printers | Yes, from an iPad | Yes, with rented hardware | No | Yes, on Premium |
| Equipment with published rental prices | Yes, kits ship to you | Quoted | None | None |
| Your own domain | Yes | Yes | No | No |
Competitor terms from their published pricing pages as of October 2026. Cvent contract and on-site pricing is by quote.
Questions
No. You pay the plan price and the card processor’s rate (2.9% + 30¢ through Stripe), which goes to Stripe, not to us. Checks and purchase orders cost nothing extra.
Usually. Convenora prints to Brother QL, Zebra ZD and DYMO LabelWriter direct-thermal printers and to Epson ColorWorks color printers, over Wi-Fi, Ethernet or USB. Send us the model and we will confirm before you sign.
Every kit ships with its own travel router, and the station keeps the roster cached so badges keep printing. Check-ins sync when the connection returns.
Yes. The organizer chooses check or purchase order at checkout, gets a PDF invoice with your remit-to details, and the registration is confirmed when you mark it paid.
Yes. Upload a spreadsheet and Convenora matches people to chapters, lookups and add-ons, flags anything it is unsure of, and lets you fix it in place before importing.
The public pages meet WCAG AAA contrast, every control is at least 44 pixels, keyboard focus is always visible, and the kiosk works with a screen reader. Public institutions ask for this; most registration tools cannot answer.
In the United States, in Postgres on Neon with the application on Railway. Every organization’s data is separated by organization and you can export or delete all of it at any time.
Request a demo
Send us last year’s registration form and we will build it in Convenora before the call, print a badge with your logo, and walk your team through the door on a video call.